FSOSS 2011/Meetings/2011-05-12

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Proposed Schedule

Thu Oct 27

  • Workshops
  • Food
    • Morning snack (workshop hallway)
    • Afternoon snack (workshop hallway)
    • (Speaker's dinner)

Fri Oct 28

  • Presentations
  • Keynote
  • Reception
  • Exhibits
  • Food
    • Morning snack (break room)
    • Lunch
    • Afternoon snack (break room)
    • Reception


Morning
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Afternoon
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Sat Oct 29

  • Presentations
  • Unconference/barcamp
  • Exhibits
  • Food
    • Morning snack (break room)
    • Lunch
    • Afternoon snack (break room)

Event Name

  • Long form:
10th Free Software and Open Source Symposium
and Toronto LinuxFest 2011
  • Short form:
FSOSS/LinuxFest 2011

Sponsorship

  • See sponsorship document from previous years (foundation for this year)
  • Exhibit option
    • 6' table (or equivalent space)
    • 5A 120V power
    • 2 chairs

Community Groups

  • $75
  • Includes 2 passes
  • Half-table in the community literature hall

Sponsorship Levels

  • See sponsorship spreadsheet

Presentation and Workshop Proposals

  • Update CFP wording
  • Friday - Technical Focus
    • 4 tracks x 6 slots
  • Saturday - User Focus
    • 4 tracks x ? slots

CFP

Open to any and all topics related to open source!

This year, we particularly welcome talks on open source :

  • Cloud & Virtualization
  • Mobile
  • Open Source Business Models and Commercialization
  • Open Hardware
  • Green IT

Talks can be targeted at any audience level from neophyte to expert.

First round of submissions closes June 30.

Keynote Possibilities

  • Linus Torvalds (Linux) ***
  • Mark Surman (Mozilla) (CT)
  • Mark Shuttleworth (Canonical) (CT)
  • Shawn Powers (Linux Journal) (DA)
  • Andrew Morton (Linux) (CT)
  • Larry Wall (Perl) ***
  • Eben Moglen (SFLC) ***
  • Michael Geist (UofO) (CT)
  • Michael Shaver (Mozilla) (CT)
  • Tim O'Reilly (O'Reilly Media) (CT)
  • Evan Prodromou (identi.ca) (DA)
  • Jim Whitehurst (Red Hat) (CT)
  • Alan Cox (Intel) (CT)
  • Jon "Maddog" Hall (Linux International) (CT)

Action Points: May 12 meeting

  • Sponsorship package update and distribution to team: chairs Done
  • Distribute package to contacts: team Done
  • Tracking: Tim & Sam Nothing to report at this time
  • Sponsorship management: Tim Done
  • Logo update: Chris Nothing to report at this time
  • CFP: John Done
  • Check on old computer drop-off point: Evan Done - will be confirmed/arranged closer to event

Action Points: June 23 meeting

  • Distinguished speaker update - All Outstanding - need to make contact with more potential sponsors: ALL
  • Where we stand with sponsorships - All
  • Tim's update:
- Mozilla have been contacted but issue with name provided as they are no longer with the company; may finally have correct contact
- Microsoft contacted: no response
- Seneca Professional Development contacted and want to set it up as a PD event
- TUG have been contacted - meeting week of June 27th inviting them to attend and looking for sponsors
- Suggested by John Selmys to go after private companies (e.g. Apotex). John S. to draft a personalized form letter for team to use to distribute to companies
  • Review presentation/workshop submissions recieved to-date - MLM
- No presenters/workshop sign up's so far. MLM change early bird date to be July 25. ALL need to communicate this please to your communities
- MLM to contact all past presenters
- Sam to contact past Linuxfest presenters
  • Status of registration system - Danny/Rose
- Two conference registration solutions identified. To be followed up within next couple of weeks.
- Sam to provide other registration solution contacts.
  • Facility Bookings - Rose
- Rooms S1208, S1206, S1269, S2160, upper and lower kalidescope rooms (S2168, S1209) booked for Friday/Saturday and TEL labs (T2107, T2108, T2110, T2109) booked for Thursday for workshops. All Saturday bookings to be confirmed in September when Continuing Education schedule in place.
- Rose to let facilities know event is scheduled
- Suggested that vendors not be permitted at this time (concentrate on the various sponsorship levels instead)
  • Swag suggestions - MLM/Rose
- One suggested was for USBs. To be investigated and discussed at next meeting
  • Any other business:
- Posters: Done and copies made available at meeting. If you wish copies, contact Rose. Rose to contact York to have posters posted.
- T-shirts: Michael Hoye contacted by Rose. Design should be ready in August (although before next meeting would be better)
- Marketing/Advertising: All need to promote event (through copies of posters received)

Next Meeting: Wednesday, July 27th 6:00pm-9:00pm, same room

Action Points: August 24 meeting

Attendees: Sammy, Ushnish, John, Mary Lynn, Rose, Tim (via phone)

  • Distinguished speaker update Nothing to report
  • Update on sponsorship
- Tim requested information to provide to sponsor: MLM to provide
- Microsoft inquired about coordinating our event with the other events for open source week. John S to follow up with getting the opensource website updated with this years events.
- Microsoft have asked to cross advertise our events (they have access to our attendee/presenter list and we there's. MLM indicated that in the spirit of opensource that our attendees/presenters may not appreciate being contacted directly by MS. Tim to let MS know.
- Microsoft have requested putting their 'Make Web Not War' logo available on our site as advertisers (instead of MS logo). Approved.
  • Review of presentation/workshop submissions
- All presentations/workshops submitted by August 24th were reviewed. MLM to open up approvied ones. MLM and John following up on a few to request more information on their submission.
  • t-shirt design. Not available for meeting. Will be available for the next meeting.
  • Swag for attendees and speakers. Not done yet. MLM and Rose to look into this for next meeting.
  • Registration
- Set cost for early bird Seneca/non-Seneca attendees as well as late fee cost. Decided on the following: Early Bird cut off date will be October 8th. Before early bird: $20 for students and Seneca faculty; $40 for general admission. After early bird: $40 for students and Seneca faculty; $85 for general admission. Walk in price day-of event: $120. Issue still outstanding on how to handle those that are unable to afford to attend.
- HST - build into fee cost or charge extra? HST will be included in the price but will be shown separately on the receipt confirmation.
  • Any other business
- 1 room still yet to be confirmed for Saturday. Will know once Con Ed courses have been confirmed.
- new volunteer shirts to be made up (new colour!)


Next Meetings: Wednesday, September 14 and Wednesday, October 5

Action Points: September 14 meeting

Attendees:

  • Distinguished speaker update
  • Update on sponsorship
  • Review of presentation/workshop submissions - preliminary schedule
  • t-shirt design.
  • Swag for attendees and speakers.
  • Registration status - outstanding from August meeting: how to handle those that are unable to pay
  • Volunteer Planning
  • Any other business
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