Difference between revisions of "FSOSS 2011/Meetings/2011-05-12"

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(→‎Action Points: May 12 meeting)
(→‎Action Points: June 23 meeting)
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* Check on old computer drop-off point: Evan    '''Done - will be confirmed/arranged closer to event'''
 
* Check on old computer drop-off point: Evan    '''Done - will be confirmed/arranged closer to event'''
  
−
= Action Points: June 23 meeting =
+
= Action Points: June 23 meeting =
  
−
* Distinguished speaker update - All
+
* Distinguished speaker update - All   '''Outstanding - need to make contact with more potential sponsors: ALL'''
 
* Where we stand with sponsorships - All
 
* Where we stand with sponsorships - All
 +
:* Tim's update:
 +
:: - Mozilla have been contacted but issue with name provided as they are no longer with the company; may finally have correct contact
 +
:: - Microsoft contacted: no response
 +
:: - Seneca Professional Development contacted and want to set it up as a PD event
 +
:: - TUG have been contacted - meeting week of June 27th inviting them to attend and looking for sponsors
 +
:: - Suggested by John Selmys to go after private companies (e.g. Apotex).  '''John S.''' to draft a personalized form letter for team to use to distribute to companies
 
* Review presentation/workshop submissions recieved to-date - MLM
 
* Review presentation/workshop submissions recieved to-date - MLM
 +
: - No presenters/workshop sign up's so far. '''MLM''' change early bird date to be July 25.  '''ALL''' need to communicate this please to your communities
 +
: - '''MLM''' to contact all past presenters
 +
: - '''Sam''' to contact past Linuxfest presenters
 
* Status of registration system - Danny/Rose
 
* Status of registration system - Danny/Rose
 +
: - Two conference registration solutions identified. To be followed up within next couple of weeks.
 +
: - '''Sam''' to provide other registration solution contacts.
 
* Facility Bookings - Rose
 
* Facility Bookings - Rose
 +
: - Rooms S1208, S1206, S1269, S2160, upper and lower kalidescope rooms (S2168, S1209) booked for Friday/Saturday and TEL labs (T2107, T2108, T2110, T2109) booked for Thursday for workshops.  All Saturday bookings to be confirmed in September when Continuing Education schedule in place.
 +
: - '''Rose''' to let facilities know event is scheduled
 +
: - Suggested that vendors not be permitted at this time (concentrate on the various sponsorship levels instead)
 
* Swag suggestions - MLM/Rose
 
* Swag suggestions - MLM/Rose
−
* Any other business: '''Done''' Posters;
+
: - To be discussed at next meeting
 +
* Any other business:
 +
: - Posters: '''Done''' and copies made available at meeting.  If you wish copies, contact Rose
 +
: - T-shirts: Michael Hoye contacted by Rose. Design should be ready in August (although before next meeting would be better)
 +
: - Marketing/Advertising: All need to promote event (through copies of posters received)
 +
 
 +
'''Next Meeting: Wednesday, July 27th 6:00pm-9:00pm, same room'''

Revision as of 13:59, 27 June 2011


Proposed Schedule

Thu Oct 27

  • Workshops
  • Food
    • Morning snack (workshop hallway)
    • Afternoon snack (workshop hallway)
    • (Speaker's dinner)

Fri Oct 28

  • Presentations
  • Keynote
  • Reception
  • Exhibits
  • Food
    • Morning snack (break room)
    • Lunch
    • Afternoon snack (break room)
    • Reception

Sat Oct 29

  • Presentations
  • Unconference/barcamp
  • Exhibits
  • Food
    • Morning snack (break room)
    • Lunch
    • Afternoon snack (break room)

Event Name

  • Long form:
10th Free Software and Open Source Symposium
and Toronto LinuxFest 2011
  • Short form:
FSOSS/LinuxFest 2011

Sponsorship

  • See sponsorship document from previous years (foundation for this year)
  • Exhibit option
    • 6' table (or equivalent space)
    • 5A 120V power
    • 2 chairs

Community Groups

  • $75
  • Includes 2 passes
  • Half-table in the community literature hall

Sponsorship Levels

  • See sponsorship spreadsheet

Presentation and Workshop Proposals

  • Update CFP wording
  • Friday - Technical Focus
    • 4 tracks x 6 slots
  • Saturday - User Focus
    • 4 tracks x ? slots

CFP

Open to any and all topics related to open source!

This year, we particularly welcome talks on open source :

  • Cloud & Virtualization
  • Mobile
  • Open Source Business Models and Commercialization
  • Open Hardware
  • Green IT

Talks can be targeted at any audience level from neophyte to expert.

First round of submissions closes June 30.

Keynote Possibilities

  • Linus Torvalds (Linux) ***
  • Mark Surman (Mozilla) (CT)
  • Mark Shuttleworth (Canonical) (CT)
  • Shawn Powers (Linux Journal) (DA)
  • Andrew Morton (Linux) (CT)
  • Larry Wall (Perl) ***
  • Eben Moglen (SFLC) ***
  • Michael Geist (UofO) (CT)
  • Michael Shaver (Mozilla) (CT)
  • Tim O'Reilly (O'Reilly Media) (CT)
  • Evan Prodromou (identi.ca) (DA)
  • Jim Whitehurst (Red Hat) (CT)
  • Alan Cox (Intel) (CT)
  • Jon "Maddog" Hall (Linux International) (CT)

Action Points: May 12 meeting

  • Sponsorship package update and distribution to team: chairs Done
  • Distribute package to contacts: team Done
  • Tracking: Tim & Sam Nothing to report at this time
  • Sponsorship management: Tim Done
  • Logo update: Chris Nothing to report at this time
  • CFP: John Done
  • Check on old computer drop-off point: Evan Done - will be confirmed/arranged closer to event
= Action Points: June 23 meeting =
  • Distinguished speaker update - All Outstanding - need to make contact with more potential sponsors: ALL
  • Where we stand with sponsorships - All
  • Tim's update:
- Mozilla have been contacted but issue with name provided as they are no longer with the company; may finally have correct contact
- Microsoft contacted: no response
- Seneca Professional Development contacted and want to set it up as a PD event
- TUG have been contacted - meeting week of June 27th inviting them to attend and looking for sponsors
- Suggested by John Selmys to go after private companies (e.g. Apotex). John S. to draft a personalized form letter for team to use to distribute to companies
  • Review presentation/workshop submissions recieved to-date - MLM
- No presenters/workshop sign up's so far. MLM change early bird date to be July 25. ALL need to communicate this please to your communities
- MLM to contact all past presenters
- Sam to contact past Linuxfest presenters
  • Status of registration system - Danny/Rose
- Two conference registration solutions identified. To be followed up within next couple of weeks.
- Sam to provide other registration solution contacts.
  • Facility Bookings - Rose
- Rooms S1208, S1206, S1269, S2160, upper and lower kalidescope rooms (S2168, S1209) booked for Friday/Saturday and TEL labs (T2107, T2108, T2110, T2109) booked for Thursday for workshops. All Saturday bookings to be confirmed in September when Continuing Education schedule in place.
- Rose to let facilities know event is scheduled
- Suggested that vendors not be permitted at this time (concentrate on the various sponsorship levels instead)
  • Swag suggestions - MLM/Rose
- To be discussed at next meeting
  • Any other business:
- Posters: Done and copies made available at meeting. If you wish copies, contact Rose
- T-shirts: Michael Hoye contacted by Rose. Design should be ready in August (although before next meeting would be better)
- Marketing/Advertising: All need to promote event (through copies of posters received)

Next Meeting: Wednesday, July 27th 6:00pm-9:00pm, same room

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