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→Sat Oct 29
[[Category:FSOSS 2011 Meetings]]
== Proposed Schedule ==
** Afternoon snack (workshop hallway)
** (Speaker's dinner)
{| class="wikitable" border="1"
|+ Morning
! T2107!! T2108!! T2109!! T2110
|-
| Beginner's Guide to Linux Kernel Programming - <font color="red"> Introduced by J. Selmys </font>||Mapping Digital Stories with Ushahidi|| Five Secrets to Building Drupal Themes Faster ||Introduction to Processing.js for Web and Mobile
|-
| Beginner's Guide to Linux Kernel Programming|| ||Five Secrets to Building Drupal Themes Faster ||Introduction to Processing.js for Web and Mobile
|}
{| class="wikitable" border="1"
|+ Afternoon
! T2107!! T2108!! T2109!! T2110
|-
| Popcorn Maker||Android Development - Web Service and Data Access- <font color="red"> Introduced by J. Selmys </font>||LPI Item Cleanup Workshop ||
|-
| Popcorn Maker|| Android Development - Web Service and Data Access || ||
|}
=== Fri Oct 28 ===
* Presentations
* Keynote
* Reception
* Exhibits
* Food
** Morning snack (break room)
** Lunch
** Afternoon snack (break room)
** Reception
=== Sat Oct 29 ===
* Presentations
* Unconference/barcamp
* Exhibits
* Food
** Morning snack (break room)
** Lunch
** Afternoon snack (break room)
== Event Name ==
* See sponsorship document from previous years (foundation for this year)
* Exhibit option
** 6' table (or equivalent space)
** 5A 120V power
** 2 chairs
* $75
* Includes 2 passes
* Half-table in the community literature hall
* Update CFP wording
* Friday - Technical Focus
** 4 tracks x 6 slots
* Saturday - User Focus
** 4 tracks x ? slots
* Cloud & Virtualization
* Mobile
* Open Source Business Models and Commercialization
* Open Hardware
* Green IT
* Linus Torvalds (Linux) ***
* Mark Surman (Mozilla) (CT)
* Mark Shuttleworth (Canonical) (CT)
* Shawn Powers (Linux Journal) (DA)
* Andrew Morton (Linux) (CT)
* Larry Wall (Perl) ***
* Eben Moglen (SFLC) ***
* Michael Geist (UofO) (CT)
* Michael Shaver (Mozilla) (CT)
* Tim O'Reilly (O'Reilly Media) (CT)
* Evan Prodromou (identi.ca) (DA)
* Jim Whitehurst (Red Hat) (CT)
* Alan Cox (Intel) (CT)
* Jon "Maddog" Hall (Linux International) (CT)
= Action Points: May 12 meeting =
* Sponsorship package update and distribution to team: chairs '''Done'''
* Distribute package to contacts: team '''Done'''
* Tracking: Tim & Sam '''Nothing to report at this time'''
* Sponsorship management: Tim '''Done'''
* Logo update: Chris '''Nothing to report at this time'''
* CFP: John '''Done'''
* Check on old computer drop-off point: Evan '''Done - will be confirmed/arranged closer to event'''
= Action Points: June 23 meeting =
* Distinguished speaker update - All '''Outstanding - need to make contact with more potential sponsors: ALL'''
* Where we stand with sponsorships - All
:* Tim's update:
:: - Mozilla have been contacted but issue with name provided as they are no longer with the company; may finally have correct contact
:: - Microsoft contacted: no response
:: - Seneca Professional Development contacted and want to set it up as a PD event
:: - TUG have been contacted - meeting week of June 27th inviting them to attend and looking for sponsors
:: - Suggested by John Selmys to go after private companies (e.g. Apotex). '''John S.''' to draft a personalized form letter for team to use to distribute to companies
* Review presentation/workshop submissions recieved to-date - MLM
: - No presenters/workshop sign up's so far. '''MLM''' change early bird date to be July 25. '''ALL''' need to communicate this please to your communities
: - '''MLM''' to contact all past presenters
: - '''Sam''' to contact past Linuxfest presenters
* Status of registration system - Danny/Rose
: - Two conference registration solutions identified. To be followed up within next couple of weeks.
: - '''Sam''' to provide other registration solution contacts.
* Facility Bookings - Rose
: - Rooms S1208, S1206, S1269, S2160, upper and lower kalidescope rooms (S2168, S1209) booked for Friday/Saturday and TEL labs (T2107, T2108, T2110, T2109) booked for Thursday for workshops. All Saturday bookings to be confirmed in September when Continuing Education schedule in place.
: - '''Rose''' to let facilities know event is scheduled
: - Suggested that vendors not be permitted at this time (concentrate on the various sponsorship levels instead)
* Swag suggestions - MLM/Rose
: - One suggested was for USBs. To be investigated and discussed at next meeting
* Any other business:
: - Posters: '''Done''' and copies made available at meeting. If you wish copies, contact Rose. '''Rose''' to contact York to have posters posted.
: - T-shirts: Michael Hoye contacted by Rose. Design should be ready in August (although before next meeting would be better)
: - Marketing/Advertising: All need to promote event (through copies of posters received)
'''Next Meeting: Wednesday, July 27th 6:00pm-9:00pm, same room'''
= Action Points: August 24 meeting =
Attendees: Sammy, Ushnish, John, Mary Lynn, Rose, Tim (via phone)
* Distinguished speaker update '''Nothing to report'''
* Update on sponsorship
: - Tim requested information to provide to sponsor: '''MLM''' to provide
: - Microsoft inquired about coordinating our event with the other events for open source week. '''John S''' to follow up with getting the opensource website updated with this years events.
: - Microsoft have asked to cross advertise our events (they have access to our attendee/presenter list and we there's. '''MLM''' indicated that in the spirit of opensource that our attendees/presenters may not appreciate being contacted directly by MS. '''Tim''' to let MS know.
: - Microsoft have requested putting their 'Make Web Not War' logo available on our site as advertisers (instead of MS logo). Approved.
* Review of presentation/workshop submissions
: - All presentations/workshops submitted by August 24th were reviewed. '''MLM''' to open up approvied ones. '''MLM''' and '''John''' following up on a few to request more information on their submission.
* t-shirt design. Not available for meeting. Will be available for the next meeting.
* Swag for attendees and speakers. Not done yet. '''MLM''' and '''Rose''' to look into this for next meeting.
* Registration
: - Set cost for early bird Seneca/non-Seneca attendees as well as late fee cost. Decided on the following: Early Bird cut off date will be October 8th. Before early bird: $20 for students and Seneca faculty; $40 for general admission. After early bird: $40 for students and Seneca faculty; $85 for general admission. Walk in price day-of event: $120. Issue still outstanding on how to handle those that are unable to afford to attend.
: - HST - build into fee cost or charge extra? HST will be included in the price but will be shown separately on the receipt confirmation.
* Any other business
: - 1 room still yet to be confirmed for Saturday. Will know once Con Ed courses have been confirmed.
: - new volunteer shirts to be made up (new colour!)
'''Next Meetings: Wednesday, September 14 and Wednesday, October 5'''
= Action Points: September 14 meeting =
Attendees: Mary Lynn, John, Mark, Sammy, Paulette, M. Malarski
* Distinguished speaker update --> '''schedule 15 minutes as an opening welcome?'''
* Update on sponsorship
:: - PVX Plus Technologies (Silver)
* Review of presentation/workshop submissions - preliminary schedule. Rooms assigned. '''see above'''
* t-shirt design.
:: - agreed to page 6 design but want to see a 6a that shows fsoss logo inside penguin's belly '''MLM''' to follow up with Michael Hoye and then ask over-all group to 'vote' on final design
* Swag for attendees and speakers
: - Presenters (budget $25)
:: - last year: water bottle/padfolio/business card holder/t-shirt
: - Attendees (budget $12)
:: - last year: water bottle/t-shirt
: - Suggestions for this year:
:: - Presenters (budget $25)
::: - t-shirt '''confirmed'''
::: - water bottle 28oz stainless steel (EPWB7331) $6.55 or 16 oz for $4.75 (EPWB7075)
::: - carry bag $2.78 ea + $45 1-time art chrge) (EPNW4787) or ($3 ea + $45 1-time art chrge) (EPNW4057)
::: - flashing penguin http://www.flashingblinkylights.com/christmaspenguinwithscarfblinkingmagnets-p-1881.html '''confirmed'''
::: - clipboard $7.95 (EP0550-02)
::: - FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs '''confirmed'''
::: - investigate stickers '''MLM'''
:: - Attendees (budget $12)
::: - t-shirt '''confirmed'''
::: - water bottle (see above)
::: - flashing penguin (see above) '''confirmed'''
::: - carry bag (see above)
::: - FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs '''confirmed'''
::: - investigate stickers '''MLM'''
* Registration status
:: - approximately 15 registrations received to-date
:: - outstanding from August meeting: how to handle those that are unable to pay MLM to ask Danny if the following can be added to registration page "If financial assistance is required to register for FSOSS/Linuxfest 2011, please contact registration@fsoss.ca". Not sure if registration email address is correct. This will include creating a new email address or possibly using the exisiting 'registration' email address. '''Done'''
:: - AndroidTO coupon John to talk to Danny about doing this. '''Done'''
* Volunteer Planning: http://zenit.senecac.on.ca/wiki/index.php/Volunteer '''MLM''' to update wiki to change length of shifts and introduction
:: - speaker liaison to be arranged as one of the volunteer positions
:: - volunteer 'supervisor' Paulette
* Any other business
:: - SecTor '''not resolved - to be further discussed at next meeting'''
:: - Unconference Responsibility '''outstanding - need a volunteer to coordinate this'''
:: - videoing talks. MLM to ask Raymond Chan if he will do again this year. '''Done'''
:: - investigate lanyards and name badge holders '''MLM'''
:: - Meeting with AndroidTO held and both Sammy and John attended.
::: - need to get the Open Source Week website updated. MLM to contact Chris Tyler about updating web page with this years events. '''Chris contacted.'''
::: - Agreed that we would exchange logos with each other to advertise our events '''John''' to arrange sending our logo and getting theirs. '''MLM''' will get webmaster to update fsoss site.
::: - Mass mailing to be sent to fsoss attendees announcing AndroidTO event
::: - John has asked them to consider sending speakers. Nothing as of yet.
::: - A 4-5 point write up about our event to be provided to AndroidTO. MLM to do write up, John to provide to them. '''Done'''
'''Next Meeting: Wednesday, September 28th 6-9pm in CDOT Boardroom (same place as usual).''' I vote for pizza again.
= Action Points: September 28 meeting =
Attendees: MLM, Evan, Mat, John, Mark, Rose
* Distinguished speaker update '''Done - no distinguished speaker planned for 2011'''
::- Dean asked to attend Friday lunch to deliver words acknowledging special 10th annual event '''MLM'''
::- Investigate if this can be broadcast over Seneca TV network '''MLM'''
* Update on sponsorship
:: - PVX Plus Technologies (Silver)
:: - Community Group: GTA Linux Group
:: - Microsoft (Silver)
:: - CPD (Seneca): $1000 to support Seneca faculty registrations
* Review of presentation/workshop submissions - preliminary schedule. Rooms assigned. WebMaster will post on Friday. '''see above'''
:: - need to follow up with presenters to rsvp for speakers dinner and to get t-shirt size + various other housekeeping issues (speaker's dinner r.s.v.p., dietary restrictions, length of talk, parking passes, etc, etc) '''John to draft email'''
* t-shirt design.
:: - agreed to page 6 design but want to see a 6a that shows fsoss logo inside penguin's belly '''Will use page 6 for front and page 7 for back. MLM to ask Mike for quality fsoss logo graphic and to provide appropriate files to Rose for sending to Entripy'''
* Swag for attendees and speakers. Based on limited sponsorship, suggest revised swag as follows:
:: - Presenters (budget $20)
::: - t-shirt '''confirmed'''
::: - water bottle 28oz stainless steel (EPWB7331) $6.55 '''Rose enquire cost to use new logo'''
::: - pad folio with new logo ~$6.00 '''Rose to check with Entripy to see if they are still available and cost to put logo on vs words used last year'''
::: - flashing penguin http://www.flashingblinkylights.com/christmaspenguinwithscarfblinkingmagnets-p-1881.html '''confirmed'''
::: - FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs '''confirmed'''
::: - Android DVDs (Andora) '''confirmed'''
::: - investigate stickers '''Rose working with Entripy'''
:: - Attendees (budget $12)
::: - t-shirt '''confirmed'''
::: - water bottle (see above)
::: - flashing penguin (see above) '''confirmed'''
::: - FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs '''confirmed'''
::: - investigate stickers '''Rose working with Entripy'''
* Registration status
:: - approximately 32 registrations received to-date
:: - message sent to Sheridan inviting their faculty '''MLM'''
:: - registration will be closed on Sunday October 23
* Volunteer Planning: http://zenit.senecac.on.ca/wiki/index.php/Volunteer. Wiki updated. '''Need to finalize this tonight.'''
:: - volunteer 'supervisor' Paulette
:: - need to contact external volunteers. MLM to pass names to Paulette '''Done'''
* Any other business
:: - SecTor '''not resolved'''
:: - Unconference Responsibility '''Ushnish to take responsibility'''
:: - Exhibit area '''outstanding - need a volunteer to coordinate this'''
:: - investigate lanyards and name badge holders '''MLM'''
:: - Check on old computer drop-off point: Evan. '''Drop off spot has been identified. It will be in the Exhibitor area in front of the library. MLM to follow up with Ushnish as to how this will be collected at the end of each day.'''
'''Next Meeting: Wednesday, October 12, 6-9pm in CDOT Boardroom (same place as usual).''' It will be pizza again! (and yes, I will bring dessert).
* Andrew Morton (Linux) (CT)Dean asked to attend Friday lunch to deliver words acknowledging special 10th annual event '''Confirmed'''::- Investigate if this can be broadcast over Seneca TV network '''MLM'''
* Larry Wall Update on sponsorship:: - Mozilla (PerlPlatinum +) ***
* Eben Moglen Review of presentation/workshop submissions - draft schedule. '''see website. Need to finalize rooms''':: - approximately 52 speakers:: - need to follow up with presenters to rsvp for speakers dinner and to get t-shirt size + various other housekeeping issues (SFLCspeaker's dinner r.s.v.p., dietary restrictions, length of talk, parking passes, etc, etc) ***'''rsvp ongoing'''
* Michael Geist (UofO) (CT)t-shirt design.:: - Entripy drafting mockups '''Rose'''
* Michael Shaver Swag for attendees and speakers. Based on limited sponsorship, suggest revised swag as follows::: - Presenters (Mozillabudget $23) ::: - t-shirt '''confirmed - to be ordered. Rose/MLM'''::: - water bottle 28oz stainless steel (CTEPWB7331)$6.55 '''would use fsoss.ca'''::: - pad folio with new logo ~$6.00 '''Rose to check with Entripy to see if they are still available and cost to put logo on vs words used last year - probably will go with clipboard using fsoss.ca'''::: - flashing penguin http://www.flashingblinkylights.com/christmaspenguinwithscarfblinkingmagnets-p-1881.html '''ordered'''::: - FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs '''received'''::: - Android DVDs (Andora) '''confirmed - status of delivery? John'''::: - Stickers '''to be ordered. Rose/MLM'''
* Alan Cox (Intel) (CT)Registration status:: - approximately 92 registrations received as of 4pm Oct 11th:: - early bird discount ended:: - message sent to Sheridan inviting their faculty '''Jocelyn distributed'''
* Distribute package Any other business:: - Unconference Responsibility '''advertise unconference at registration desk + sign up board in break-out room''':: - Exhibit area '''need to identify number of tables needed. Need to negotiate where to get them from (see LauraJo/Rick) - Tim/Rose/MLM''':: - Brochures from Silver/Platinum sponsors for SWAG Attendee bags (~250). '''Needed by Friday, October 15th. MLM requested Tim to follow up with sponsors''':: - Logos needed from Mozilla for website 'Sponsors' Link '''MLM asked webmaster to use last years logo and post it to website''':: - Name tags to contactsbe done by '''Chris''':: - Program to be done by '''Chris''':: - order sleeves/badge card stock '''Rose''':: - verify signage '''Rose/MLM''':: - put logos on sponsor page (Mozilla, CFSD, Sleemans, Android) '''MLM/Tim''':: - Update registration page for Android to say $20 flat rate. '''MLM has requested this of Danny''':: - Tweet, tweeet, tweet (toot suite) '''MLM''':: - Follow up with Android to put our logo on their site '''John''':: - Follow up with faculty to register through CFSD '''Done''':: - Update fsoss home page to indicate lunch/reception is included and workshops are maximum 30 '''MLM''':: - Follow up with ECT for faculty to register through CFSD and students to volunteer '''MLM''':: - Follow up with helpdesk to get 400 id's '''MLM''':: - Send mass email just prior to event with reminders (see last year's email) '''MLM''':: - Complete A/V booking form '''Done''':: - Provide easel/paper in break out room to sign up for unconference:: - update schedule for unconference (2-4:30pm)'''MLM''':: - Tim re: sponsor coverage (who's sponsoring what meals etc for signage) '''MLM/Tim''':: team- gLabels for workshop first come/first serve signups '''MLM'''