Action Log
| No |
Action |
Owner |
Status |
Dependent on |
Hard Deadline |
Notes
|
1. |
Approach people who lead Sponsorship area in the past |
Brian |
100% |
|
n/a |
Too late. We won't be able to do much about this.
|
2. |
LCBO License |
Daman |
100% |
|
Sept. 20 |
|
3. |
Get Sleemans committment to provide beer |
Brian |
100% |
|
Sept. 30 |
|
| 4. |
Order food for lunches/breakes and Schulich dinner |
Daman |
50% |
|
Oct. 9 |
Schulich dinner ordered.
|
5. |
Create intermediate page between Register Button and Registration Form |
Hans |
100% |
|
n/a |
Page gives more details regarding registration options
|
6. |
Modification to Registration Form (tshirt sizes) |
Dawn |
100% |
|
n/a |
|
7. |
Obtain access to past participant records |
Daman/Hans |
100% |
|
n/a |
Given up on this
|
8. |
Update poster design |
Emily/Hans |
100% |
|
n/a |
|
9. |
Print posters |
Emily/Hans |
100% |
|
n/a |
|
10. |
Display posters |
Team |
100% |
|
Sep. 27 |
|
11. |
Evite to various places on the web to promote FSOSS |
Yoav |
100% |
23 |
Sep. 27 |
|
12. |
Get info about FSOSS 2013 into Seneca News & Events |
Hans |
100% |
|
Sep. 27 |
|
13. |
Post a blurb about volunteers on the ICT website |
Cathy/Daman |
100% |
|
n/a |
|
14. |
t-shirt design |
Mike H |
100% |
|
Oct. 9 |
|
15. |
Order shirts |
Andrew G ? |
100% |
14 |
Oct. 9 |
Entripy.com
|
16. |
Order stickers, water bottles, bags, etc. |
Andrew G ? |
100% |
|
Oct. 9 |
|
17. |
Follow up with the Rec Centre regarding trinkets for swag |
Hans |
100% |
|
|
Turns out they have nothing for us.
|
18. |
Resolve issue with Robot Competition alias |
Not sure who |
100% |
|
|
|
19. |
Connect with Facilities re. Robot Comp. location |
John / Evan |
100% |
|
|
Walk-through with Rick - done by John on Sep 23. Have a green light !
|
20. |
Budget status update |
Daman |
100% |
|
Sep. 26 |
|
21. |
Access to attendees database for Daman, Cathy, Emily |
Dawn |
0% |
|
? |
|
| 22. |
Pickup beer |
Brian |
0% |
2,3 |
Oct. 24 |
Brian has a physical copy of the permit. We need. ~150 bottles ? Are we providing beer for the speaker dinner ?
|
23. |
Update FSOSS web site with Speaker/Presentation info |
Chris |
0% |
|
Sep. 25 |
|
24. |
Buy chips/crackers/pretzels |
Ralph |
100% |
|
Oct. 24 |
Crackers and pretzels to be supplied by Armark
|
| 25. |
Things needed for Robot Competition |
Hans |
0% |
|
Oct. 24 |
Extension cords, Duct Tape, Tables (1/2 per team + 1 for judges)
|
| 26. |
Robot Display on Friday |
??? |
??? |
|
??? |
Parked for now
|
27. |
Promote other contests (PopcornMaker, Pricessing.js) with Digital Media |
Hans |
100% |
|
|
Hans talked to a person at Digital Media. Good response they will send the info (evite) to their students
|
28. |
Promotional Event on Monday/Tuesday Sep30/Oct 1 |
Team |
100% |
|
Sep. 30 |
TV Slideshow + Handouts. SEQ Bldg near bookstore, TEL near bridge
|
29. |
Inquire if Early Bird can be extended - Registration Form |
Daman |
100% |
|
Oct 3 |
Early Bird extended till Oct 8 !!! Emily changed the web site info.
|
| 30. |
Send Evite to Alumni |
Evan |
0% |
|
|
|
31. |
Book the room for Wednesday, Oct 9, 10 am meeting |
Emily |
100% |
|
|
|
| 32. |
Follow up with speakers regarding: tshirt sizes, dinner attendance, time-slot preferences, equipment requirements |
Daman |
0% |
|
Oct 9 |
|
33. |
Explore options regarding bags |
Cathy |
100% |
|
Oct 10 |
|
| 34. |
Finalize speaker's swag - explore options |
Chris |
0% |
|
Oct 10 |
|
35. |
Send evite to past attendees |
Ralph |
100% |
|
Oct 7 |
email went out to approx. 270 people attending in 2012 and 2011
|
36. |
Finalize speaker's swag - explore options |
Chris |
100% |
|
Oct 10 |
|
| 37. |
Order tables & chairs |
Daman |
0% |
|
Oct 16 |
Daman has info about the past order. Not sure if we need it. Daman to talk to Facilities
|
38. |
Order id/passwords for internet access for participants |
??? |
100% |
|
??? |
|
| 39. |
Book linens & tables |
Daman |
0% |
|
Oct 23 |
|
| 40. |
Book Audio Visual equipment |
Hans |
0% |
|
Oct 23 |
|
41. |
Arrange for parking passes (for speakers ?) |
Daman |
100% |
|
??? |
|
42. |
Arrange for security at reception |
Daman |
100% |
|
??? |
|
43. |
Order name and badge stock |
Daman |
100% |
|
??? |
|
| 44. |
Order cables & power bars |
Ralph |
0% |
|
??? |
Contact ITS
|
| 45. |
Send email to speakers with parking instructions |
Ralph |
0% |
|
Oct 21 |
|
46. |
Confirm speakers / participants count |
Team |
100% |
|
Oct 8 |
Estimated total number: 250; Speakers: 25
|
47. |
Create Workshop tickets / signups |
??? |
0% |
|
??? |
Not doing it
|
| 48. |
Send out volunteer orientation announcement |
Cathy |
0% |
|
Oct 10 |
|
| 49. |
Send out volunteer orientation reminder |
Cathy |
0% |
|
Oct 16 |
|
| 50. |
Create signage for event (directions, etc.) |
Emily |
25% |
|
Oct 17 |
|
| 51. |
Buy drink tickets |
Ralph |
0% |
|
Oct 21 |
|
| 52. |
Finalize program / schedule |
Chris/Dawn |
0% |
|
Oct 16 |
|
| 53. |
Print pocket program |
Emily |
0% |
|
Oct 18 |
|
| 54. |
Create program / schedule on the web site |
Emily |
0% |
|
Oct 18 |
|
| 55. |
Prepare attendee and speaker swag bags |
Cathy |
0% |
|
Oct 22 |
|
| 56. |
Train volunteers |
Cathy |
0% |
|
Oct 22 |
|
| 57. |
Create name badges |
Chris |
0% |
|
Oct 21 |
|
| 58. |
Create speaker intros & one sentence presentation summaries |
Hans |
0% |
|
Oct 17 |
|
| 59. |
Create speaker announcer schedule |
Cathy/Dawn |
0% |
|
Oct 21 |
|